Department: Environmental Management

Job Details: Budget & Finance Washington County DEADLINE: 02/29/2024 04:00 PM Job Description: Please look at what you can expect to earn as a Accounts Receivable Specialist during your first year as a full time Employee with Washington County Government: Six (60) Hours Personal Time Eighty (80) Paid Vacation Hours Fourteen (14) Paid Holidays One Hundred & Twenty (120) Paid Sick Hours County and Employee funded Healthcare including Health, Prescription, Dental and Vision County Paid Employee Assistance Plan County Paid Life Insurance County Paid Accidental Death and Dismemberment Insurance County Paid Short Term Disability Insurance County Paid Long Term Disability Insurance Up to $2,500.
00 Annual Tuition Reimbursement Assistance County and Employee funded Defined Pension Plan Vested in just five (5) Credit for Prior Active Military Service and Unused Paid Sick An Annual Salary of $44,990 .
If our comprehensive compensation package interests you, please continue reading through our job posting to learn more about the position’s duties, responsibilities, prerequisites, etc.
and apply online today.
JOB TITLE: Accounts Receivable Specialist GRADE 9 DEPARTMENT: Division of Budget and Finance FLSA STATUS: Non-Exempt REPORTS TO: Accounts Receivable Supervisor GENERAL DEFINITION OF WORK: Responsible for the day-to-day operations related to the billing function within the Department of Budget and Finance and to evaluate accounts for collection process.
ESSENTIAL FUNCTIONS/TYPICAL TASKS: (These are intended only as illustrations of the various types of work performed.
The omission of specific duties does not exclude them from the position if the work is similar, related, a logical assignment to the position.
) Prepares, processes and reviews batch billing for 13 Water/Sewer routes with 7 different mailing date per quarter for approximately 7,700 Upload meter reads into billing module.
Calculates and reviews consumption for reasonableness.
Process invoice and letters for mailing through the stuffer machine.
Prepares, processes, and reviews monthly invoices and statements for Airport, COBRA, Landfill, Transportation, Sheriff, Water/Sewer Miscellaneous, Jurors, Weed Control, Agency Health Insurance, Highway, Stockroom and any other miscellaneous billing as requested.
Maintains filing system for transactions and related financial material.
Applies late penalties to accounts over 30 days and mails “Late Notice” letters; Prints aging Resolves customer billing inquires for account balances, payment arrangements, explanation of billings, make any necessary notes on customer accounts, and makes any approved adjustments to customer Perform account maintenance which includes transferring of names on accounts, changing mailing address, meter exchanges, applying finance charges to accounts over 30 days old, reviewing daily cash receipt stubs from customers for any account changes corrections and file in storage file.
Match debits and credits on customer accounts.
Update billing system with new rates when rate increases Create new charge and allocation codes in system when new services are billed.
Provide leak adjustments to accounts by reviewing customer correspondence for compliance with County leak adjustment policy and calculating adjustments to accounts according to policy.
Take customer credit card payments over the Prepares quarterly water disconnection lists, coveys list to County water operator, updates accounts with disconnection fees, and communicates with disconnected customers to take payments and facilitate reconnection.
Provides utility balance and billing information to title companies, law firms and county attorney’s office for property sales, transfers and foreclosures.
Prepares postage statements for bulk utility bill mailings, requests postage checks from accounts payable and reconciles postage account for accuracy.
Reviews severely delinquent utility accounts on a yearly basis and prepares tax lien letters to send to Works with IT and the Treasurer office to transfer unpaid balances to yearly tax bill.
Prepares correspondence to customers when NSF checks are returned to Directs the Treasurer’s office, Department of Water Quality and Account Payable on how and where payments received for bills should be applied when there are questions.
Prepare information for quarterly billings for State NTF, Spearpoint Energy, Weed Control, City 911 Wages, MIEMSS, Circuit Court and MCIN Grant.
Prepare and monitor monthly collection letters, dunning letters, and delinquency Prepare various reports such as: Small Project Status report, monthly credit card query, prepare annual summary of accounts, EDU’s, billed volume and flow, complete Management Indicator Report on a monthly basis, billing comparison report on a yearly basis, UB billing schedule and mail analysis report for purchasing.
Set up new water and/ sewer customer accounts from information provided on new connection Compiles information for each water and/ sewer route to prepare quarterly State Bay Restoration Fee Print daily cash receipt reports for record of receipts and Responsible for documentation of operation Backup for ACH payments and stop Backup for Performs related task as KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of accounting principles and Ability to understand and carry out detailed Ability to operate a wide variety of office Proficient personal computer skills using spreadsheet and word processing Good verbal and written communication EDUCATION AND EXPERIENCE: High School Accounts receivable experience A comparable amount of training and experience may be substituted for the minimum qualifications.
PHYSICAL REQUIREMENTS: Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle feel objects and controls.
Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine.
Some standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling.
Ability to do light lifting.
SPECIAL REQUIREMENTS: None Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
Rev.
04/2022, 01/2023 Easy Ways to Apply: Complete and email an Application to hrservice@washco-md.
net Complete and mail Application to: Washington County Human Resources Department, 100 W.
Washington Street, Room 2300, Hagerstown, Maryland 21740.
Internal Candidates are required to use an Internal Application (including resume) when applying.
https://www.
washco-md.
net/internal-jobs/ Washington County is an Equal Opportunity Employer.
Individuals requiring special accommodations assistance are requested to contact the Human Resources Department at 240-313-2350, Voice TDD (D/HH use 711) M/F/H/V.
DEADLINE FOR FILING APPLICATIONS WITH HUMAN RESOURCES: Thursday, February 29, 2024 @ 4:00p.
m.